Cloud Services Business Case
The Organization: The GVHA owns and manages approximately 100 acres of harbour land and seabed in Victoria, BC with an annual budget of $11-million. Incorporated as a not-for-profit, GVHA’s constitution requires that it ensure the long-term sustainability of the organization and its assets without recourse to local subsidies. This creates pressure for GVHA to get a lot done within a limited budget.
The Challenge: The GVHA has long used on premise servers running Microsoft Dynamics GP, SharePoint and MS Exchange to support smooth operation of their head office and satellites. As these mission-critical servers were nearing capacity and reaching the end of their life, the GVHA wanted to explore hosted (“cloud based”) options. They wanted an analysis that would allow them to make an informed choice between on premise and cloud based.
The Approach: GVHA was very familiar with Lightlever. Gerry had trained many of their users on SharePoint, developed their Paperless Board Portal, and provided SharePoint support for 5 years. So when they needed this analysis, they knew they could rely on Lightlever for a quick project start up and reliable results. Gerry was tasked to deliver a Business Case that compared on premise to cloud-based servers. We analyzed all aspects of cost, including implementation, support, licensing, and even power consumption. Gerry produced detailed calculations which compared Office 365, to SherWeb hosting, to on premise solutions over a five-year period. In addition, he compared the pros and cons of intangibles, like security, reliability and scalability. The work was done transparently and collaboratively with GVHA. Each phase of development and delivery of the final report was on time and on budget, and GVHA was empowered with the information they needed to choose a hosted solution.
Client Testimonial: “We found Gerry to be very easy to work with. He did what he said he was going to do while listening to our needs and keeping an open mind. The resulting report was clear and accessible to all levels of the organization from the executive summary down to the detailed appendices. This research allowed us to confidently choose the cloud-based solution we are currently deploying. I strongly recommend Lightlever and Gerry Brimacombe.” – Kyla Fiddick, Manager of Finance & IT