Content Stewards Meeting Agenda: Your Key to a Successful Intranet

Description

The Content Stewards Meeting Agenda is a vital tool for any organization with a decentralized intranet. Its audience is the Content Stewards Group, and its purpose is to plan and capture the discussion for any given Content Stewards meeting. This document ensures that every meeting is purposeful, productive, and focused on maintaining the quality and relevance of your intranet’s content.

Without a structured Content Stewards Meeting Agenda, meetings can easily devolve into unstructured conversations, where no decisions are made and no action items are assigned. The agenda brings order and discipline to these critical gatherings. It provides a clear framework for discussing new content policies, reviewing existing content for relevance, addressing technical issues, and aligning on a shared vision for the intranet’s evolution. This proactive approach to content governance is what separates a vibrant, useful intranet from a cluttered, outdated one.

 

Why Use a Formal Content Stewards Meeting Agenda

 

A formal Content Stewards Meeting Agenda is crucial for ensuring the long-term health of your intranet. As content grows and evolves, it’s easy for consistency to be lost, resulting in a confusing user experience. The agenda provides a recurring forum for the content stewards—the people closest to the content—to address these issues head-on. It ensures that content standards are consistently applied, and that the intranet remains a trustworthy and valuable resource for employees. It’s a foundational practice for anyone serious about managing a successful digital workplace. For more on best practices for content governance in a large-scale enterprise, you can review this guide on content strategy from the Content Marketing Institute. Their insights on the long-term value of a strategic approach to content are directly applicable to the intranet.

The agenda also acts as a record of decisions and assignments. It documents who is responsible for what, by when, and tracks the progress of each action item. This accountability is essential for driving progress and ensuring that decisions made in the meeting are actually executed. It prevents the all-too-common problem of great ideas being discussed but never implemented, and keeps the group focused on results.

 

Core Components of a Great Content Stewards Meeting Agenda

 

A well-structured Content Stewards Meeting Agenda is designed to maximize the value of everyone’s time by focusing on a few key areas.

• Review of Action Items: Start the meeting by reviewing the action items from the previous meeting. This ensures accountability and provides a clear picture of progress. It also serves as a quick recap of the group’s ongoing work.
• Content Policy and Strategy Discussion: This section is for discussing and deciding on new policies for content creation, archiving, and maintenance. This is where the group aligns on a shared strategy for the intranet’s content.
• Content Review and Audits: The agenda should include time for a regular review of specific content areas. This is a chance for the group to audit parts of the intranet, identify outdated content, and ensure consistency in tone and style.
• Technical Issues and Best Practices: This section is for discussing any technical challenges or for sharing new tips and tricks for using the intranet’s content management features. It ensures that content stewards are continuously learning and improving their skills.
• Open Discussion and New Business: A portion of the agenda should be dedicated to open discussion, allowing team members to bring up new ideas or concerns that may not fit into the other categories. This fosters a collaborative environment and ensures that all voices are heard.

This comprehensive Content Stewards Meeting Agenda is the blueprint for a productive and effective content management process. It is a critical tool that supports the long-term sustainability of your intranet. For a high-level view of how this agenda fits into the overall governance of an intranet, you can refer to our Intranet Governance Guide, which outlines the roles, responsibilities, and policies that this group will enforce.

FAQs

What is the purpose of the Content Stewards Meeting Agenda? The purpose of this agenda is to plan and capture the discussion for a Content Stewards meeting. It ensures that every meeting is purposeful and productive, focusing on maintaining the quality and relevance of your intranet’s content, and ultimately preventing the intranet from becoming cluttered and outdated.

Why is a formal meeting agenda important for content stewards? A formal agenda is crucial because it brings order and discipline to a meeting. It ensures that decisions are made and action items are assigned, which is essential for driving progress and ensuring that decisions are actually implemented. It also acts as a record of decisions and assignments for accountability.

What key components are included in a Content Stewards Meeting Agenda? A well-structured agenda includes several key components to maximize productivity. This typically includes a review of previous Action Items, a discussion of Content Policy and Strategy, time for Content Review and Audits, and a section for discussing Technical Issues and Best Practices.